Our Constitution
Informed Pregnancy, Birth and Beyond (IPBB) Constitution
AIMS
ADMINISTRATION
MEMBERSHIP
AIMS
- Support families with making informed choices that will facilitate their unique ideas for a positive experience of pregnancy, labour, birth and beyond.
- Support people with seeking resolution where prior experiences have been less than positive.
- Create community events and opportunities for education that are accessible to families, perinatal professionals and providers.
- Encourage communication and collaboration between perinatal professionals, community groups and families.
ADMINISTRATION
- An Annual General Meeting (AGM) will be held every year, with the first AGM to be held in the first quarter of 2017. A Quorum shall be 5 members with each member attending the meeting having one vote.
- The Committee’s year will commence on 1st January.
- The affairs of IPBB shall be managed by a Committee.
- At the second & subsequent AGMs, the Committee will be elected by the members and confirmed at the AGM.
- The Committee shall consist of a Chairperson, Secretary, Treasurer and at least five other members.
- The Committee will meet at least twice a year and at each Committee meeting, a quorum shall be three members. If decisions are required between meetings voting may take place via Google chat message or text or email.
- The Treasurer shall keep a true record of IPBB’s financial affairs and present annual
accounts to the members at the AGM. - An annual membership fee of £10 shall apply to become a member of IPBB from January 2023, changes to the fee may be proposed by the Committee and voted on at the second and subsequent AGMs.
- The Committee shall appoint any other members to posts as required to further the aims of IPBB and such post holders will be entitled to attend Committee meetings and to vote as members of the Committee.
MEMBERSHIP
- Membership of IPBB shall be open to any person interested in furthering the aims of the
Group and from January 2017 has paid the annual membership fee. (In cases of financial hardship the Committee may waive payment of fees where a member has demonstrated commitment to the Group and its aims.) - The Committee may terminate the membership of any individual member if it considers that member to have behaved to the detriment of the Group or any of its members.
TERMS OF REFERENCE
The Terms of Reference of the Committee may be amended or revised by ordinary resolution
approved by the members at the AGM.
The committee will comprise of the Chairperson, Secretary and Treasurer as detailed below, and at least five other members, to include committee members without allocated roles, and committee members with designated roles created by agreement of the committee as required.
The purpose of the Committee:
To administer the day to day running and promote the values of Informed Pregnancy Birth and Beyond (IPBB).
The role of the Chairperson:
The role of the Secretary:
The role of the Treasurer:
The Terms of Reference of the Committee may be amended or revised by ordinary resolution
approved by the members at the AGM.
The committee will comprise of the Chairperson, Secretary and Treasurer as detailed below, and at least five other members, to include committee members without allocated roles, and committee members with designated roles created by agreement of the committee as required.
The purpose of the Committee:
To administer the day to day running and promote the values of Informed Pregnancy Birth and Beyond (IPBB).
- The Chairperson, secretary or treasurer may make decisions on sundry expenditure (£50 or below) in association with the activities of the group, and arrange payment or reimbursement from funds raised for such purposes. In the case of expenditure in excess of £50, this must be agreed at a Committee meeting, or given written approval by a majority of Committee members via google chat. Such approval must be sought before the expenditure is incurred.
- Administration of the website, email account, Facebook group/page, and Instagram page, for IPBB
- Arrange and host IPBB group meetings
- Maintain a list of IPBB members
- Promotion of interests of IPBB
- Manage crowd funding and finances for IPBB
- Organize stand alone events to fundraise and promote the values of IPBB
- Maintain social media and website content and engagement for IPBB stand alone events
- Maintain records and ensure accountability of Committee members
The role of the Chairperson:
- To uphold the aims and interests of IPBB
- To guide and encourage the Committee and IPBB members to uphold and promote those same aims and interests
- To drive the activities of IPBB and its members in line with its Constitution
- To be a named signatory on the IPBB Bank account.
The role of the Secretary:
- To maintain records of the meetings of IPBB and to ensure Committee members have access to minutes
- To delegate tasks to Committee members and collect reports on progress ahead of meetings
- To prepare an Agenda for each Committee meeting and AGM, seeking input from the Committee and members for items to be discussed
- To maintain documentation and records for IPBB and ensure appropriate access for the Committee and members
The role of the Treasurer:
- To be a named signatory on the IPBB Bank Account and to arrange reimbursement of costs and expenses incurred for previously agreed items, services and any other expenditure where Committee members and other members are carrying out activities agreed by the Committee or the Chairperson
- To maintain a true and accurate record of the financial activities of IPBB
- To report to the Committee and IPBB members on the above
- To prepare annual financial reports and, where necessary, submit the same to the relevant authority to meet legal requirements
Our privacy policy
Informed Pregnancy, Birth and Beyond
GDPR Data Protection and Privacy Policy
This privacy policy will explain how our organization (Informed Pregnancy, Birth and Beyond) uses the personal data we collect from you.
What data do we collect?
IPBB collects the following data:
How do we collect your data?You directly provide IPBB with most of the data we collect. We collect data and process data when you:
How will we use your data?
IPBB collects your data so that we can:
We will not share this information with any other organisations or individuals without your written consent, unless required to do so by law.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
How do we store your data?
Your data is securely stored electronically in our:
IPBB will keep your details on our database for a maximum of six years. Once this time period has expired, we will delete your data by securely deleting electronic records.
What are your data protection rights?
IPBB would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access - You have the right to request IPBB for copies of your personal data.
The right to rectification - You have the right to request that IPBB correct any information you believe is inaccurate. You also have the right to request IPBB to complete information you believe is incomplete.
The right to erasure - You have the right to request that IPBB erase your personal data, under certain conditions.
The right to restrict processing - You have the right to request that IPBB restrict the processing of your personal data, under certain conditions.
The right to object to processing - You have the right to object to IPBB's processing of your personal data, under certain conditions.
The right to data portability - You have the right to request that IPBB transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: [email protected].
What are cookies?
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
How do we use cookies?
IPBB uses cookies in a range of ways to improve your experience on our website, including:
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
How to manage cookiesYou can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Changes to our privacy policy
IPBB keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 16th May 2024.
How to contact us
If you have any questions about IPBB's privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email us at: [email protected]
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that our organisation has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner's Office at https://ico.org.uk/.
GDPR Data Protection and Privacy Policy
This privacy policy will explain how our organization (Informed Pregnancy, Birth and Beyond) uses the personal data we collect from you.
What data do we collect?
IPBB collects the following data:
- First name
- Surname
- Email address
- Phone number
- Address
- Due date
- Bank account details (for birth pool refunds)
- Business names
- Members payment records
How do we collect your data?You directly provide IPBB with most of the data we collect. We collect data and process data when you:
- Join our mailing list through our website.
- Make a birth pool booking (via Google Form).
- Become an IPBB member (via PayPal and/or bank transfer, in conversation with the treasurer).
- When you are invited to be a stallholder at one of our events (we collect data through publicly advertised website or social media).
- Are a stall holder at one of our events (via Google Form).
- Via Google Form or social media private message for festival guests and podcast guests.
- Win a prize in one of our raffles (you provide your name and email address to the ‘Raffal’ website, which we are then able to access).
- When you book a taster session at one of our events.
How will we use your data?
IPBB collects your data so that we can:
- Provide you with information and updates.
- Book your birth pool.
- Invite you to become a potential stallholder.
- Liaise with you about event details.
We will not share this information with any other organisations or individuals without your written consent, unless required to do so by law.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- We have a contractual obligation.
- We have legitimate interests.
How do we store your data?
Your data is securely stored electronically in our:
- Google Drive
- MailChimp database
- ‘Raffall’ account
- Paypal account
- Bank Account
IPBB will keep your details on our database for a maximum of six years. Once this time period has expired, we will delete your data by securely deleting electronic records.
What are your data protection rights?
IPBB would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access - You have the right to request IPBB for copies of your personal data.
The right to rectification - You have the right to request that IPBB correct any information you believe is inaccurate. You also have the right to request IPBB to complete information you believe is incomplete.
The right to erasure - You have the right to request that IPBB erase your personal data, under certain conditions.
The right to restrict processing - You have the right to request that IPBB restrict the processing of your personal data, under certain conditions.
The right to object to processing - You have the right to object to IPBB's processing of your personal data, under certain conditions.
The right to data portability - You have the right to request that IPBB transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: [email protected].
What are cookies?
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
How do we use cookies?
IPBB uses cookies in a range of ways to improve your experience on our website, including:
- Ensuring the information we share is relevant to the interests of our community.
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
- Functionality - IPBB uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
- Performance cookies.
How to manage cookiesYou can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Changes to our privacy policy
IPBB keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 16th May 2024.
How to contact us
If you have any questions about IPBB's privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email us at: [email protected]
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that our organisation has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner's Office at https://ico.org.uk/.
Our Equality and Diversity Policy
Informed Pregnancy, Birth and Beyond are committed to equality and diversity in all of our activities. As a committee, we are committed to seeking to recognise and challenge our own privilege and to practising intersectional feminism. We aim to actively promote the well being and voices of anyone whose needs are not being well catered for by our society and healthcare system.
When we say everyone is welcome we mean everyone. The one thing we will not welcome is any attitudes or activities that deny or minimalise the experiences or human rights of anyone. We know it can be very challenging as we start to learn more about the privileges we have taken for granted but we intend to keep challenging ourselves to get out of our comfort zone for the well being of others and we hope you will do so too. We believe that by improving services and support for those who are most at risk of physical and emotional trauma and discrimination we can help to make the world a better place.
We recognise we're human and bound to make mistakes, please feel free to help us educate ourselves if you have resources and experience to share.
When we say everyone is welcome we mean everyone. The one thing we will not welcome is any attitudes or activities that deny or minimalise the experiences or human rights of anyone. We know it can be very challenging as we start to learn more about the privileges we have taken for granted but we intend to keep challenging ourselves to get out of our comfort zone for the well being of others and we hope you will do so too. We believe that by improving services and support for those who are most at risk of physical and emotional trauma and discrimination we can help to make the world a better place.
We recognise we're human and bound to make mistakes, please feel free to help us educate ourselves if you have resources and experience to share.
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